Getting your UKG Attestation process accurate is no small feat. However, taking time to configure your UKG software to minimize risk can help you steer clear of compliance scrutiny.
According to the Department of Labor, 2021 wage and hour violations amounted to more than $234.2 million for 193,349 workers (approximately $1,211 each employee due to back wages).
Compliance is king
When it comes to meeting critical wage and hour requirements, UKG Attestation can be a gamechanger. Customized tools give managers and employees the ability to record and review the timecard and documentation process every step of the way. In addition, managers can quickly review, approve, and reject timecards.
If you are a manufacturer, retailer, healthcare organization, or hospitality service, an automated employee attestation gives you a strategic approach to workforce management.
Attestation Benefits
Reduces risk. With an automated Attestation process is in place, you can easily comply with state and local labor laws, collective bargaining agreements, and policies.
Improves enforcement. With customizable prompts that capture critical attestation data, you can stay in line with state and federal wage and hour policies without stress.
Engages employees. UKG’s self-service Attestation feature allows employees to attest to meals or breaks taken and review and approve timesheet data.
Empowers managers. Being proactive is the key to payroll efficiency and compliance. Optimizing your Attestation process allows you to monitor and manage employees’ Attestation status and issue reports on a daily, weekly, monthly, and quarterly basis.
Simplifies and maintains compliance. Because of UKG's automated Attestation notifications and reminders, compliance is simplified and enforced daily. Employees can attest to the fact of why they did or did not take a break or if their break was interrupted. They can also select to waive a meal or break and give the reason for it.
Highlights
Compliance Reporting
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Daily, Pay Period Approval: Shows managers at a glance which employees have approved, rejected, or not taken action on days or a pay period in a specific time frame.
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Meal Compliance: Shows managers at-a-glance how employees have answered the meal question and calculated the percentage of missing meals.
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Detail Reports: Shows managers every question and answer as well as the time it took for the employee to answer each one. All punch attempts can also be logged and recorded.
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Summary reports: Show managers the questions and answers with the counts and ratios of responses — allowing managers to take action as trends arise.
Break Tracking
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Employee breaks are correctly documented and warnings are generated when breaks are not met.
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Employee is asked electronically whether an uninterrupted rest break was taken.
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If the employee answers “No Break,” a reason for the interruption is required. The reason for the interrupted break is sent to the manager. Once alerted, the manager can act.
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Automated payroll action includes payment for missed break(s).
My TimeStamp
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Asks employees critical, custom questions when they punch in and out such as: “Did you take your meal today?” or “Were you injured on the job today?” Based on the answer, it can ask a follow-up question or perform an action
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Adds a comment to a punch, send managers a notification, or send the employee to a time approval page.
Time Review
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Allows users to create a customized message to display when employees approve their time. For example, the message might read: I confirm that the time stated is accurate and that I was given the opportunity to take all of my meal breaks.
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Provides a variety of timeframes: Daily, current, previous, previous and custom time periods are available to display options via Time Review.
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Fixes missing punches within the Attestation Time Review page.
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Taking the time to configure your Kronos Attestation System allows you to break away from poor habits such as trying to follow up to get attestations from employees after the fact or collecting additional data via pen and paper. By using this functionality in Workforce Central and Workforce Ready, you’re collecting important compliance data in real-time and protecting your company against costly risks.
Let's Configure It Out—Together!
Need help configuring your Attestation System and tuning up your Kronos workflow? We can help your organization identify if and where configuration gaps exist in your UKG application. Contact the Improv team — we're here to help.
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