Most companies use less than 50% of Kronos workforce management software functionality. How much utilization do you have?
One of the best methods for understanding your Kronos utilization is an Implementation Assessment. Before any major Kronos project, it is crucial to understand your current Kronos environment. The purpose of an assessment is to clearly understand your starting point before you map out how to get to your destination.
What is an Implementation Assessment?
The process of determining an organization’s current state and target state in order to identify and quantify the resources and tasks necessary to move the organization from one state to the other.
Improvizations conducts a Kronos Implementation Assessment to identify if and where configuration gaps or weaknesses exist in the Kronos application and its interfaces. The ultimate goal is to identify any gaps necessary for mitigation to optimize the current configuration and institutional knowledge-base.
During the course of the assessment, Improvizations provides recommendations on the effective utilization and best practices for the Kronos application. In addition, often the team will discover minor issues during the analysis that can be immediately resolved or identified for subsequent resolution if a service level agreement is in place.
Improvization’s project approach consists of three main steps:
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Analyze, vet and understand the business rules, policies and procedure
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Analyze and understand the application configurations, plans and actual usage
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Build a plan to get from “here to there”
Engaging in these steps results in the creation of a Findings and Recommendations report, dictating the best way for the organization to move forward and create value from the investment. We find this approach can dramatically improve ROI, reduce ongoing risk, increase confidence in the application, support the stated organizational requirements, and deliver a best practices driven plan for moving forward. The tactical steps consist of the following:
Scope of Analysis:
Analysis will begin with Improvizations' Kronos consultants onsite to perform the Implementation Assessment.
Evaluation:
We provide an in depth review of the current state and optimal future state of the related applications. This process includes but is not limited to: A Discovery Workshop to delve into the demographics of the system and company.
We perform as many interviews (Stakeholders, Power Users, Supervisors are typical) as necessary to fully accomplish this task.
- Special attention will be given to previously identified areas of concern as noted. These can be generally grouped into: Configuration concerns and Institutional knowledge/training gaps.
Recommendations:
We will develop and present a set of recommendations based on areas where improvement can be recognized based on the assessment.
While conducting a Implementation Assessment can be time consuming, it is a crucial step towards project success. No matter the type of implementation, the first component that MUST be considered is the process. Implementations, upgrades, and even just the everyday use of software successfully can be challenging. Each of these functions must be paired with a comprehensive planning process in order to produce the best results.
Though complex, an assessment is a foundational step in the implementation process. It takes time, effort, honesty, collaboration and brainstorming. However, with the right Kronos Services Partner team, a Kronos assessment can be revolutionary for your organization’s implementation or upgrade process. To learn more about the Implementation Assessment, download our fact sheet below.
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