While on vacation, an employee, let's call him Ted, realized he was using up all his vacation time. He knew he needed to take a couple of vacation days later in the month, so once he returned to work he asked an HR rep if another pay code could be used in place of his vacation for a few of his previous vacation days. Upon review, it was determined that he could use PTO for three of his five vacation days, saving him that vacation time for later in the month. Now that he had approval, what should his manager do to get those hours to another pay code? Well, move them! Move them using the Move Hours function in Workforce Timekeeper.
The Move Hours feature allows managers to change a pay code or labor account from the total hours of the employee's time card. It is a quick and easy feature, but there are things to be aware of when using it!
The Move Hours feature is access from the Totals and Schedules portion of the time card, and therefore, only affects the total hours. What does this mean? It means that the hours are changed in the totals only (and the total hours are what is sent to your payroll system) and are not reflected in the time card. Is this an issue? Well, yes and no. You will have notification that the move hours feature was used, you just have to notice it. There are other things to be aware of as well. Review this QuickTip to learn them!