Kronos Effective Dating (Part 2 - Workforce Scheduler)

My last article (Part 1) outlined how effective dates impacted the employee record for Workforce Timekeeper (WTK) items. In this article I will discuss how the Workforce Central (WFC) system handles effective dates for those components that apply to a Workforce Scheduler (WFS) licensed employee.  First, let’s start with a scenario: 

As a manger I like to keep track of certifications in Kronos Workforce to ensure that I find the most qualified person to fit a specialized job.

One of the key components of WFS is the ability to handle skills and certifications for employees. Why would I need this information? I need to find an employee with the exact skills and certifications that match an employee who called off today. I need to find someone that has the same certification but want to ensure that it has not expired. Out of say, 50 employees, which employee is best equipped to handle the available shift? I need a nurse with an active RN certification. When I open up the Schedule Planner (part of WFS) with my employee group, I can see that I have about 25 out of 50 employees that have active RN certifications (based on the effective date). I know when those certifications expire based on the expiration date. I see an RN available that normally works at a different location, and that today is her day off. The phone number for the RN is available in WFS, so I call her to see if she would be available to cover the shift. What information did I use from WFS? I used the employee’s Primary job (effective dated), demographic information (phone number), schedule, and certifications (also effective dated). This is a hypothetical situation specific to healthcare, but viewing certification information to assist with staffing could apply to many other industries. Some examples could include manager’s needing a payroll clerk with an APA certification, software engineer that is Microsoft MCSE certified, or perhaps even someone who is trained and certified on WFS!