Kronos Org Map Transfers and Priorities

The introduction of schedules and the org map into Kronos Workforce Central Timekeeper provides an area of opportunity for your time transfers to be handle in a whole new way. (And you all read the previous blog entry on WHY you should do all transfers via the org map with schedules, especially in Kronos Healthcare, right?!)

But just because you want all transfers to happen in a certain way doesn't mean that they always turn out that way. In fact, when it comes to troubleshooting just exactly how employee XYZ ended up with 3.33 hours transferred into cost center 123 can be a challenge.

So here is a quick primer on WHICH TRANSFER WINS when you are looking at schedules and timecards. Let's start with some general guidelines:

• Data flows from the employee's default info to the schedules, to the timecard, and finally to totals.

• Labor Level transfers override Org Map transfers when made in the same location.

• The last transfer in is the one that applies to the totals.

• Percentage Allocation Rules override everything!

Simple enough, right?

Here's another way to look at it. If you have multiple entries below applying to an employee in a pay period, the LAST ONE ON THE LIST is the one that will be reflected in the totals:

1. Employee default - Primary job

2. Employee default - Home labor account

3. Schedule transfer - Job (org map)

4. Schedule transfer - Labor Level

5. Timecard transfer - Job (org map)

6. Timecard transfer - Labor Level

7. Percentage Allocation Rule

So if you have your org map mapped to a particular labor level (like a cost center), your managers have multiple places that they can transfer the employee's time into that cost center to affect how those totals look. Troubleshooting that is YOUR PROBLEM, of course, but what YOU CAN DO is set a good process in place so every timecard you look at is not a mishmash of random transfers but one that falls into your standardized approach. Then when you do have to troubleshoot totals and figure out where that transfer came from, it is just an outlier and the exceptions are a little easier to get your hands around and find!